The money follows the order.
Invoices raised from confirmed orders on each stockist’s terms, payments recorded as they arrive, and a ledger that always knows who owes what.
Wholesale money is relationship money.
Deposits, pro-formas, 30-day accounts, the boutique you flex for — the terms are personal, which is exactly why the paperwork should not be manual.
Which deposit does this boutique pay? Which terms did we agree? When it lives in heads and old emails, every invoice is a small negotiation.
Who owes what, and since when, should be a glance — not a reconciliation exercise at month end.
“Can you resend that invoice?” is a solved problem when every stockist has their own statement in the portal.
From confirmation to paid.
The invoice lifecycle, attached to the order it came from.
Confirming an order raises its invoice — subtotal, discount, VAT and total from the pricing engine, deposit and due date from that stockist’s terms.
Pro-forma, deposit and balance, or account terms — set per boutique, shown to them on their terms page, applied on every invoice.
Outstanding, overdue and ready-to-invoice, totalled across the ledger — chase the right things first.
Each stockist sees their own invoices, balances and your bank details, and downloads branded PDFs — never another boutique’s.
Manual reconciliation, deliberately
Wholesale labels are typically paid by bank transfer on agreed terms, so the platform is built around that reality: you record payments as they arrive — full or partial, with method and reference — and the invoice’s status and outstanding balance update automatically. There are no card rails to set up, no payment processor taking a percentage of your trade prices, and no change to how your boutiques already pay you.
One ledger, reconciled with everything
Because invoices are raised from orders by the same pricing engine that priced them, your analytics, your order book and your receivables always agree. Marking an invoice sent emails it to the stockist with your bank details on the document; overdue invoices flag themselves; and the whole ledger exports to CSV for your accountant.
Jane Aston Bridal runs its wholesale on Labels.io — 100+ styles, stockists ordering on her own domain, and a factory connected by email.
Read the case study →Questions, answered.
See it with your own collection.
Book a demo and we'll walk through your catalogue, show you the portal your stockists would use, and give you a firm quote.
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